From the beginning of their employment, all employees are eligible for the Provident Fund, with the employer responsible for managing the deductions and payments. Typically, the PF contribution shared equally between employer and employee.

• Employee Contribution: Each employee contributes 12% of their basic pay towards the EPF.
• Employer Contribution: Similarly, employers contribute an equivalent of 12% of the employee's basic pay. Of this, 3.67% is directed into the employee's EPF account, while the remaining 8.33% is channelled into the employee's Pension Fund (EPS).

Here is a list of documents required for Provident Fund registration:

Business Registration Certificate:

• Certificate of Incorporation (for companies)
• Partnership Deed (for partnerships)
• Registration Certificate (for sole proprietorships)

Proof of Identity:

• PAN Card of the business entity
• PAN Card of the owner/directors/partners

Proof of Address:

• Utility bills (electricity, water, etc.)
• Rental agreement
• Property tax receipt

Bank Details:

• Cancelled cheque
• Bank statement
• Digital Signature Certificate (DSC) of the authorised signatory.

Proof of Business Activity:

• GST registration certificate
• Any other relevant license or registration specific to the business activity

Employee Details:

• List of employees with their personal details (name, date of birth, father's name)
• Employee's Aadhaar card and PAN card

Employment Details:

• Joining date of employees
• Salary details
• Specimen Signature of the Authorized Signatory on company letterhead.
• Consent Letter from Employees for PF deduction.
• Partnership Deed/Memorandum and Articles of Association (MOA & AOA), if applicable.
• Power of Attorney (if the PF registration process is being handled by a third party).
• Form 5A: Information regarding the ownership of the business.
• Proof of Start Date of the establishment (such as the first invoice or contract).